Setup your Shares The first thing you’ll want to do is setup your shares. While shares look like ordinary folders, they serve an important purpose. Users can have access to some (or all) shares and you have full control over user’s read/write access (or no access). For example the sales team can have their own ‘sales’ share but cannot access other shares such as ‘billing’ or ‘customers’. Shares can also be sync’d with Synology devices in remote offices. For example if you have an office in Los Angeles and another office in New York, you can sync a share so they can be accessed in both offices making it easy for employees to share and edit files.
Setup your users While you can setup a single user and share it across all of your computers, it’s a good practice to setup separate user accounts for each employee. This makes it easier in the future if you want to manage what each employee has access to.
Setup your QuickConnect ID Your QuickConnect ID is what you use to access your Synology remotely when you are outside of your office or home network. Your QuickConnect ID is what you will use on the Synology DS File app and when you wish to connect to your Synology via a web browser.
Setup the Synology DS File app The DS File app is available on both iOS and Android. It allows you to access your files on your mobile device. For example…if a customer asked about a contract you were working on and you are halfway around the world on vacation, you can locate the file and download it to your mobile phone. You can also upload files to your Synology.
Sync your phone’s photos to your Synology (via DS File app) Once neat feature the DS File app has is to easily backup all of your phone’s photos directly to your Synology. Once setup, photos will get backed up to a folder you’ve selected and will automatically run in the background. The moment you take a picture, it gets automatically uploaded to your Synology.
Install Synology Desktop Client The Synology Desktop Client allows your Synology to function in a similar fashion to a cloud-based storage. Your user’s folder will sync files across your Mac, PC, Laptop, etc. In addition, you can setup a sync backup or scheduled backup that will backup all of your PCs files directly to your Synology.
Install and Setup Hyper Backup With Hyper Backup, you can connect an external hard drive to your Synology and make scheduled backups of your Synology. Once setup, this feature is fully automated and will run nightly or weekly backups. You can also have ‘snapshot’ backups which allows you to have several backups of each file so you can go back to different versions of that file.
Sync your cloud storage to your Synology Do you already have a cloud storage service such as DropBox or OneDrive? With Synology’s CloudSync app, you can sync your cloud storage directly to your Synology. This is a very handy feature to have for two important reasons: 1. You can give users access to your cloud storage files without needing to sync the files to every user’s PC. This means if each user’s PC has a 128GB SSD and your cloud storage is 700GB…you don’t need to upgrade each user’s PC to 1TB SSDs because the cloud storage files aren’t syncing to their PC…they are only Syncing to your Synology. This also frees up network bandwidth as you don’t have 50x PCs syncing to your cloud storage at the same time. 2. You have a complete backup of your cloud storage files
Setup Time Machine Backups Do you have a Mac? Do you want to setup Time Machine backups over the network? Yeah…you can do that with your Synology. Forget about plugging external drives into your Mac…just do it over the network directly to your Synology.
Reserve the ip address for your Synology (this way when your power goes out, the ip address for your Synology NAS won’t change)
